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The Modern ERP Challenge
Enterprise systems like PeopleSoft, SAP, and Infor are the backbone of global operations. They contain the critical data that drives every decision, from payroll to procurement. But as organizations expand and collaborate across borders, one challenge grows louder: how to make ERP data more accessible—without opening the door to security risks.
Traditional database access methods weren't built for today's distributed world. They rely on creating user credentials, managing intricate permissions, and manually tracking audit logs. Every request introduces new friction—and potential exposure.
QuaerisAI changes that.
By introducing a secure, intelligent AI layer between your people and your ERP systems, QuaerisAI makes it possible to explore data safely, naturally, and without compromising governance.
How QuaerisAI Creates Secure Access
QuaerisAI simplifies ERP access for business users—without ever exposing sensitive information or bending compliance rules. Acting as an intelligent intermediary, it ensures every question is answered accurately, securely, and in full alignment with your organization's data policies.
- Natural Language, Securely Managed
Ask your ERP a question like, "Show me turnover by department," or "What's our average benefits enrollment?" QuaerisAI translates that into a validated query—governed, auditable, and safe. No SQL. No direct access. No risk - Governance That's Built In
Security isn't an afterthought—it's embedded. QuaerisAI understands your data model, policies, and user roles simultaneously, automatically enforcing permissions so every user sees only what they're authorized to. - No Direct Database Access
Users never touch your ERP databases or credentials. QuaerisAI connects on their behalf, shielding your data from exposure while keeping control fully in IT's hands.
The Five Layers of QuaerisAI Security
Together, these capabilities form a comprehensive security fabric that protects your ERP environment from every angle.
- Automatic Data Masking: Sensitive fields—like salaries, SSNs, or personal identifiers—are automatically masked or aggregated, preserving privacy without limiting insight.
- Complete Audit Trail:Every interaction is logged with full context: who asked, what was requested, and when. Compliance teams gain transparent, easily searchable records.
- Real-Time Insights Without Data Movement:QuaerisAI queries your ERP in real time. No replication, no extracts, no external storage—reducing your security footprint and compliance complexity.
- Role-Based Access at Scale:Whether ten users or ten thousand, QuaerisAI enforces access controls consistently—by region, department, or role.
- Transparent and Trusted Results:Before any query runs, users see exactly how it's being interpreted. Every answer includes data sources and filters, building confidence in every decision.
Traditional ERP Access vs. QuaerisAI: Security Comparison
| Security Challenge | Traditional Database Access | QuaerisAI Solution |
|---|---|---|
| Credential Management | Requires creating and distributing database credentials to each user | Zero direct credentials—AI mediates all access |
| Permission Complexity | Manual configuration per user, prone to errors and over-provisioning | Automatic role-based enforcement with built-in governance |
| Audit Tracking | Fragmented logs across systems, difficult to trace actions | Complete, centralized audit trail with full context |
| Data Exposure Risk | Direct database access exposes sensitive data | Automatic masking and aggregation of sensitive fields |
| Offshore/Contractor Access | High risk—full credentials often shared temporarily | Secure queries without any database credentials |
| Compliance Burden | Manual processes to prove data localization and access controls | Built-in compliance with automated geographic controls |
| Query Validation | Users can run unvalidated or malicious SQL | All queries validated and governed before execution |
Secure Collaboration for Offshore and Global Teams
Global collaboration shouldn't mean global risk. Many organizations rely on offshore developers, consultants, and regional teams that need ERP access for troubleshooting or reporting. QuaerisAI makes that possible—securely.
- No credential distribution: Partners ask questions through the AI interface without direct database access.
- Geographic controls:Enforce data localization and regional restrictions automatically.
- Accelerated collaboration:Real-time insights without IT gatekeeping or lengthy approval cycles.
- Compliance confidence:Built-in governance that satisfies regulatory frameworks across regions.
Real-World Results (Mock Case Study)
A global manufacturer implemented QuaerisAI for its PeopleSoft HCM system, supporting offshore developers across 23 countries. The results were immediate:
- Eliminated 47 active database accounts for contractors and consultants
- Reduced IT access management time from 6 hours weekly to 30 minutes monthly
- Achieved 100% compliance with GDPR data localization requirements
- Improved issue resolution speed by 60% through real-time access
- Removed "high-risk database access" findings from security audits
The Business Impact
QuaerisAI delivers more than just protection—it delivers performance.
- Democratized Access: Eliminated 47 active database accounts for contractors and consultants
- Reduced IT Burden: Fewer report requests, fewer ad-hoc queries, more time for innovation.
- Partner Enablement: Empower global teams to work faster—without expanding your risk profile.
- Cross-System Intelligence:Query across PeopleSoft, SAP, and beyond through one unified, natural-language interface.
Frequently Asked Questions
Does QuaerisAI work with my existing ERP system?
Yes. QuaerisAI integrates with major ERP platforms including PeopleSoft, SAP, Oracle, Infor, Workday, and custom systems. Our AI layer adapts to your existing data models and security policies without requiring system modifications.
How long does implementation take?
Most organizations are up and running within 2-4 weeks. The process includes data model mapping, security policy configuration, and role-based access setup. No disruption to your existing ERP operations.
How does QuaerisAI handle sensitive data like salaries or SSNs?
QuaerisAI automatically identifies and masks sensitive fields based on your data classification policies. Depending on user permissions, sensitive data can be completely hidden, aggregated (showing averages without individual records), or displayed only to authorized roles.
Can I control which offshore teams see which data?
Absolutely. QuaerisAI enforces geographic, departmental, and role-based access controls automatically. You can ensure that European teams only see EU data, contractors can't access salary information, and regional managers see only their own regions—all without manual intervention.
How do we audit QuaerisAI usage for compliance reviews?
Every interaction is logged with complete context: user identity, timestamp, query details, results returned, and access controls applied. Compliance teams can search, filter, and export audit logs for regulatory reviews or security assessments.
Modernize ERP Access with Secure AI
Your ERP systems already hold the answers to your biggest business questions. QuaerisAI helps you unlock them—securely, intelligently, and at scale.
With a governed AI layer mediating every request, organizations can extend ERP access to distributed teams while strengthening their security posture.
The future of ERP access isn't about choosing between control and collaboration—it's about having both.
